PLEN
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Conference production platform

Your whole conference in one place. From the programme to live captions.

Programme, crew, tech, speaker materials and what happens on stage — in one place for the organiser and the production team, instead of spreadsheets, e-mails and chat threads.

Book a demo How it works
Features

From the programme to the stream. One rundown instead of five spreadsheets.

Plenum grew out of live production, so it starts with what has to work on stage — and then covers speakers, materials and the event website.

A

Programme and stage

Available today

Multi-room rundown

Import the programme from a website or PDF and track changes automatically — you see what moved before the crew asks.

LIVE mode and stage clock

What is on stage now, what is next and how far behind schedule you are. Speakers see their time on a tablet.

Lower thirds straight to vMix

Speaker names and titles go to vMix once the client approves them. Control from a Stream Deck.

Laptops open the next deck themselves

Presentation laptops download and open the next speaker’s file. No USB sticks at the stage.

B

Speakers and materials

Available today

A personal link for each speaker

Speakers upload their deck, preview the slides and confirm the final version themselves. You see who has not sent anything yet.

File requests up to 10 GB

Reminders go out by themselves. Plenum checks the format and aspect ratio before a file reaches the stage.

Call sheets and tech sheet

Crew call sheets, equipment, budget, change history and a post-event report in one project.

C

Website and attendees

Available today + more on the way

A conference website on your domain

The programme on the site updates with the rundown. Colours and fonts come from the event’s key visual.

Registration and check-in

Soon

Attendee registration, QR check-in and badge printing on site.

Transcripts and AI captions

Soon

Live transcripts of every panel, captions and translation on the stream, a player on the conference website.

Highlight reels

Soon

Short social media clips made from the conference recordings.

How it works

Four steps, one timeline.

From setting up the event to the final report we work on the same programme — a change made once shows up everywhere.

  1. 01

    We set up the event and a website on your domain.

    Programme, rooms and crew in one project. The website starts in the colours and fonts of your key visual.

  2. 02

    We invite speakers and collect materials.

    Every speaker gets a personal link. Files, reminders and approvals without e-mail ping-pong.

  3. 03

    On the day we run the programme live.

    Rundown, stage clock, vMix lower thirds and presentations on the laptops — in sync with what happens in the room.

  4. 04

    Afterwards you get a report, transcripts and material to publish.

    Change history and the production report right away; transcripts and reels Soon

For organisers

Two panels, one conference.

The organiser decides on content, the production team runs the tech. Both work on the same programme.

Organiser panel

Website, speakers, attendees, approvals

  • Edit the programme and the event website
  • See which speakers have sent their materials
  • Approve lower thirds before they go on air
Production panel

Rundown, LIVE, tech

  • Run the rundown of every room live
  • Send lower thirds to vMix and decks to the laptops
  • Keep call sheets, equipment and the tech sheet at hand
One programme · changes show up on both sides at once
Data and security

We treat attendee data like our own.

Data in the EU

Servers and backups in the European Union.

GDPR and a data processing agreement

We sign a data processing agreement with every organiser.

Backups

The programme, materials and settings are backed up daily, encrypted.

No visitor tracking

Conference websites load no third-party trackers, ad pixels or fonts from other people’s servers.

Demo

Let’s talk about your conference.

We will show Plenum on your own event and prepare a tailored quote.

Prefer e-mail? kontakt@plenum.events